How far ahead do you plan for Easter & Christmas services? How far ahead do you normally plan services? If the “normal” time is different, why?

Ok, now that the questions are out there, you know why you are here, so let me set them up better.

Over the past couple of months, thanks in large to Twitter (@tpaulding), I have been in communication with a large number of media/producer/tech people as well as pastors & worship leaders. At times I have become discouraged as I hear people share, as much as two months out, that they are finalizing Easter plans. We work on being ahead at SSCC, two weeks out is the normal deadline for any media project but with some sermon series we are only a few days ahead. We try to be 4-6 weeks ahead on sermon topics and base content but it takes effort. We are working to push these things closer to 8-10 weeks ahead. This gets frustrating to me mostly because rush, short deadlines and last minute planning all very negativly effect what we have the ability to produce and even worse it negatively effects creativity. I can run sound on short notice but don’t expect solid graphics or video projects.

So, at first, I got frustrated at our being “comparatively behind.” I realize we can’t all do things the same way for a lot of reasons, but it still makes me think. I also wonder if it is “wrong” of the church to put more effort on 1-2 services a year. Some churches may have the philosophy and means to always be months ahead. Honestly, I crave that.

But I currently (but not always) am bothered by putting markedly more effort into one to two services a year and then not “trying as hard” for the other 50 or so. When I set up our planning calendar for this year I definitely noted Easter, Christmas and about 6 other “high attendance” weekends for us. I think it is super-important to be ready for what is coming and aware of reasons that might bring people to your church on any given Sunday. I really just wish the Church “put that much effort” into every week.

So again, how far ahead do you plan?

Do you plan for Easter services more in advance than others?

Do you have any planning resources you use?

Share your thoughts, tell your friends… just don’t look back to my last post unless you have a time machine.

I wear a lot of hats here at St. Simons Community Church and at the Gathering Place where I volunteer regularly. My job title is Technology Director. My role is WAY more complicated. I am involved with everything audio, video, lighting, IT, software, graphic design, video production, event production, service planning, content planning, and a few other things I am missing. I like the multitasking, I like the every-day-is-different, I like the freedom & responsibility. (This is where I must mention the two guys I work closely with: Bo and Chris, they share an equal load in tech direction in the church and I/we couldn’t come close to doing it without them.) What I don’t like is how it has fostered a critical nature in me.

I am responsible for what happens in our live services for instance. So whether I am running front of house, producing, or making sure that our awesome volunteers are taken care of, I still find myself generally somewhere in the back of the room or video booth critiquing. It seems that without it being specified in my job description anywhere, I am constantly identifying problems, errors, oversights and just things we could have done better. This is bad for people in my postion or similar ones because we will become generally negative pretty quick. It is the nature of the beast I think. We just have to tame that.

I don’t want to be the guy that only points out the bad things and neither should you. People will quickly discount what we say if all we ever have is a bad thing to say. Even worse probably, it will frustrate us quickly. If all we do is focus on the bad stuff we will stop seeing any good stuff. I had a real gut check this past week when running sound at a youth event in our community. We have had some technically frustrating nights this summer and followed that up with a few nights that SEEMED spiritually frustrating as well. This past week everything went pretty smoothly, which is nice, but the big thing for me was SEEING life change. People responded to a clear message and call from God through our speaker. I stood at the console in the back of the room while two people behind me wept and prayed out loud.

There are about 1000 students a week there and lives have been being changed all summer, I just hadn’t really even attempted to put myself in a place to notice. Actually, lives have been being changed by God long before I offered Him my amazing services. Lives were being changed before you jumped on board at your place too. Here is the kicker, God doesn’t need perfect pitch, flawless transitions, the right SPL and hyped up videos to move. He uses them to move and thankfully allows us to be a part of that. We need to remind ourselves of that fact.

So here is the take home on this, and yes, it will be on the test. Have you heard of a compliment sandwich? You should try one, they are delectable. I must confess that Stewie Griffin set the example for me. Anyway, KEEP CRITIQUING. It is important to always work to honor God by doing the best you can with what He has given you. However, every time you notice a negative, find two positive things about the event, service or whatever to report on as well. Sandwich that criticism between some positive review. Trust me, the people you work closely with will greatly appreciate it and they will PROBABLY start listening to what you have to say too.

So, anyone else feel me? Chime in with your thoughts and experiences.

No, not hand crank cameras but cameras used in filming the movie Crank 2. I have discovered on a couple different websites that a big budget Hollywood film is being done on budget gear. Somewhat of a church budget MAYBE.

The cameras in discussion are Canon XH A1 “consumer” grade HD units. These things sell all over now for around $3000 plus accessories. I just thought it was nice to know that you can get high quality footage (good enough for charging a hefty admission even, haha) at a relatively affordable price. We have two very nice non-HD cameras at church that we paid more than that for in the past three years.

A buddy of mine, Mike, was using one to film some live performance footage of another buddy, David, last night. He digs the camera. Anyone else use one of these? These will have to get bumped to the top of my wish list for production gear… maybe next year.

A big discussion arose today in the hall outside of my office with 6-7 coworkers today that lasted about 20 minutes. It was centered around whether we should have tryouts for a “team” that was reconfiguring as we head into our new facility. Do we do something as the Church like that, knowing that some people who try will probably not make the cut? Is it wrong for a church ministry to make people audition for something? I was (rather strongly) suggesting that we “pursue excellence” and that individual involvement should not supersede the quality of the service for 250 or so people in this instance. Let me say this now, I am NOT suggesting that I am right, I may be right or wrong, I am just telling you what I think. I am curious what the world thinks. (By world I mean “the seven people who read this blog.” Unfortunately, three of you were in this conversation.)

We toss around terms like pursuing excellence, usually not knowing what WE really mean when we say it. I have decided that pursuing excellence for me is: doing the best you can with the resources that you have. Excellence is relative to culture and resources especially. Think about the widow’s mite or the parable of the talents. Its not HOW much you have that matters, its how well you use WHATEVER you have that matters.

So I guess I should rephrase the question now. In a churches pursuit of excellence, where should it draw the line with involvement? Is it right for a representative of Christ to potentially really disappoint someone who is really excited about participating in something? Also, is the same thing true in all situations? Do you treat vocalists for your adult centered service with the same care that you might with volunteers in a different ministry in the church?

I was discussing this later with one of our AWESOME ministry directors, something that worries me is the potential that the church is being dishonest in the name of compassion & grace rather than being truthful to people. I think about at least three American Idol tryouts I saw where he/she told a story of their church being super positive, loving their voice and encouraging them to even pursue careers in singing. Now these people, who clearly couldn’t sing, stand in front of these judges thinking, “well, my church lied to me, these pros think I am horrid.” Isn’t it the role of the church to help people find their spiritual gifts and talents? That defineitly would look different from just letting people do what they most wanted to do.

Anyway, this could go on forever, each question leads to another question….

So, talk amongst yourselves, what do you think? What do you do?

-Travis

Holy cow. I have to share this video I stumbled upon. I confess I LOVE seeing technology used in big ways in worship settings. I think that music and media are the languages of the people. I know it isn’t a MUST have, and I know that I do not represent everyone’s opinion here. I have some good friends that I would label ‘anti-production’ when it comes to ‘doing church.’ I just agree to disagree, Ron Burgandy would be proud.

There is more to worship than big sound, big screens and big lights. The heart has to be there, the passion, all that stuff that I guess I need to acknowledge. That being said, I KNOW that when I have more senses engaged, I am more engaged. When I get wrapped up by the sounds and all that ‘good stuff’ I love it. I focus in, I can get lost in worship in that moment. The flip side is how distracting it can be for me. I have to watch myself. I will end up spending the first 10 minutes of a big event evaluating equipment and production value. The next 10 minutes I will critique the front of house mix. After about 20 minutes I am in though. HaHa. I also believe that good production value helps the Church.

I know, I KNOW, I KNOW that Jesus doesn’t need me or my computer. However I am pretty confident he chooses to let me minister along side of him. I LOVE when a worship experience excels in technical production. I think this shows the world that the church can be an exciting and engaging experience. One possibly worth even giving a shot if you can get that 16 year old away from MTV and the movie theater. I consider it a modern time mission trip type of cultural relevance. So be it fortunate or unfortunate, the culture I minister in is overwhelmed with media. I think Jesus likes being in that media. And a last disclaimer… I think Jesus likes to be in the calm quiet, other-than-the-world stuff too. I just don’t think ‘we’ need much help and encouragement going there.

So without further delay, the AMAZING 12 minute intro to the Hillsong Conference. Let me know what you think of that Amazing Grace when you get done.